The data we collect:
Press Red collects basic personal data, such as name, organisation, address & email address.
We also collect but do not retain data relating to age, gender, ethnicity, sexuality, religious beliefs and disability in order to monitor who is engaging with the us and inform strategies to further diversify our users. A summary of this data is shared with public stakeholders and where relevant publicly funded collaborating organisations.
Data given to us directly by you
Press Red collects personal identifiable information that is voluntarily provided to us in person at our conferences, events and workshops or by visitors to our website. We use this data to send subscribers communications about the work we are doing and information about and invitations to our public events. Our e-newsletters are delivered by a third-party provider who complies with the GDPR guidelines. Our postal mail-out is delivered in-house.
By providing this personal data to us either via the website or in person and opting in, visitors are consenting to our use of their personal data.
- – If you consent to receiving our e-newsletter, any information we use for this purpose will be held by us until you tell us you no longer wish to receive this information. Every e-communication has an ‘unsubscribe’ option. Those who unsubscribe are immediately removed from the database and their contact information deleted.
- – If you consent to receiving post you have the ability to be removed at all times. Any postal mailout can be ‘returned to sender’ which is clear on all envelopes or email email@example.com. Any postal addresses which are returned by Royal Mail (eg for people who have moved) are removed from the database.
Databases we keep are:
- Email listings supplied by Mailchimp
Data publicly available:
This may include individuals who hold public office roles, funders and potential partners for our educational projects, conferences and events. The legal basis for processing this information is legitimate interest as we deem the use of their data necessary to fulfil our charitable objectives. This information is processed after we have conducted a balancing test which determines that our interests as an organisation do not override the individual’s interests, rights and freedoms. This type of data is held no longer than is necessary to perform our objectives, or until the individual asks to be removed.
Data processed under contractual obligation:
Data kept under contractual obligation includes basic personal information from our sponsors, funders and suppliers in order for us to provide our services. It is kept for a minimum of 6 years. After this time it will be destroyed if it is no longer required for the purpose for which it was obtained.
Sharing your personal data
We do not share any contact details with partners we work with unless the member of the public specifically opts in to allow this to happen. For example, if we are hosting an event by another organisation and but Press Red is managing the events and tickets, we will ask not only if you would like to opt in to Press Red’s email and mailing list, but also if you would like to opt in to the other organisation’s email and mailing list.
Press Red has appropriate IT safeguards to ensure that its data is kept secure in encrypted storage. Our employees are instructed to follow Press Red’s internal security policy, which include measures preventing the loss, destruction, misuse and unauthorised disclosure of any personal data kept on our database.
Any individual can request to see the information we hold on them at any time. If you believe the information we hold on you is incorrect, you will have the right to have this rectified or deleted accordingly.
A full list of an individual’s rights under GDPR is as follows:
1. The right to access the personal data we hold on you
2. The right to correct and update the personal data we hold on you
3. The right to have your personal data erased
4. The right to object to processing of your personal data
5. The right to data portability
6. The right to withdraw your consent to the processing at any time for any processing of personal data to which consent was sought.
7. The right to object to the processing of personal data where applicable.
8. The right to lodge a complaint with the Information Commissioners Office.
You can contact the Information Commissioners Office via email, on 0303 123 1113, or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
If you would like to contact us to ask about your data, have questions or you do not feel that your concerns have been addressed in our privacy statement, please do not hesitate to contact us by email at firstname.lastname@example.org
Data collected when you visit our website
A Cookie is a small component of data a website stores on your computer or electronic device which considers information about your navigation on that website. Cookies are used by us to get statistics on our uses of our online platforms. This is done by analysing data such as the amount of time spent on each page and most visited pages. The data helps us to improve the quality of the website. http://pressred.org uses Google Analytics cookies to help us analyse how visitors use our site.
To opt out of Google Analytics cookies, please go to: https://tools.google.com/dlpage/gaoptout
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